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Click here to download the SOP in Rich Text Format (RTF).
Section 1
General
Section 2 Safety
Section 3 Organization
Section 4
Cadet Staff Positions
Section 5
Uniforms and Appearance
Section 6 Training
Section 7 Awards
Section 8
Testing and Promotions
Section 9 Meeting Procedures
Section 10 Customs and
Courtesies
Section 11 Administration
Section 12 Discipline
Section 13 Memory Work
Section 14 Chain of Command
1. General
1.1 Flight 112 members will be responsible for the information in this SOP at all times.
1.2 Revisions or changes to the SOP may only be made with the consent of the Senior and Cadet Commanders.
2. Safety
2.1 It is the responsibility of all members to promote and observe all safety rules.
2.2 Safety violations will be reported through the chain of command, unless the reporting member’s superior has violated the rules.
2.3 All electrical appliances will be unplugged when not in use.
2.4 Cadets will not run in the rain.
2.5 In hours of darkness, if the parking lot light is not functioning, element leaders will carry active flashlights when on the drill pad.
2.6 All vehicular traffic on the base will stay below a speed limit of 15 MPH.
2.7 During periods of hot weather, extra precautions will be taken to prevent heat exhaustion or heat stroke. These precautions may include drinking more water, longer breaks, and extra breaks.
2.8 At least 2 Senior Members will attend all CAP Activities.
2.9 Any suspected violations of the Cadet Protection Policy will be reported to the Flight 112 Commander.
3. Organization
3.1 Fresno Cadet Flight 112 will consist of one or more cadet training flights.
3.2 The Senior Staff will consist of the Flight 112 Commander and the Flight 112 Deputy Commander for Cadets. All other Senior assistance will be provided by Group VI personnel.
3.3 The Cadet Staff will consist of a Cadet Commander, Cadet Deputy Commander (if needed), First Sergeant, Cadet Administration Officer, Cadet Leadership Officer, Cadet Aerospace Officer, Cadet Operations Officer, Cadet Communications Officer, Cadet Supply Officer, Cadet Public Affairs Officer, and Cadet Recruiting Officer. In addition, there will be one flight commander and one flight sergeant for each cadet training flight. Cadets need not be officers to hold officer-level position; however, cadet officers may not hold the position of Flight Sergeant or First Sergeant. Cadets may hold more than one position, with the exception of the Cadet Commander. All positions required by CAPM 20-1 will be filled.
3.4 The Cadet Commander is chosen by the Flight 112 Commander and the Flight 112 Deputy Commander for Cadets. The rest of the cadet staff is chosen by the Cadet Commander.
3.5 All cadet staff positions have a six month term. These terms begin 1 July and 1 January of each year. Applications for cadet staff positions will be accepted one month prior to the beginning of the new term, and all accepted applicants will be informed at least one week before the beginning of their term. Note that early selection of the Cadet Commander is crucial, so that he/she will have adequate time to select the cadet staff.
NOTE: Cadet staff members’ duties consist of the information listed below, in addition to all other duties listed in CAPM 20-1.
4.1 The Cadet Commander commands and is responsible for the actions of all cadets in Flight 112. The Cadet Commander will establish plans, policies, and procedures, coordinate cadet staff activities and meetings, and ensure compliance with CAP directives. The Cadet Commander will be responsible for evaluating each meeting, for disciplinary actions, and for maintaining a monthly schedule.
4.2 The Cadet Deputy Commander shall assist the Cadet Commander as needed, and will act as Cadet Commander when the Cadet Commander is not present.
4.3 The First Sergeant is responsible for all NCOs and cadets in NCO positions. The First Sergeant’s duties may consist of supervisory, administrative, and managerial work, as well as personal guidance for cadets, inspections, corrections of errors, and enforcement of CAP regulations.
4.4 The Cadet Administration Officer performs or assists in the performance of certain duties, to include maintenance of cadet personnel files ("201 files"), completion & submission of cadet reports, internal correspondence and assistance with any other administrative task needed by the Cadet Commander.
4.5 The Cadet Leadership Officer assists the Flight Sergeant and Flight Commanders in the training of the cadets, both leadership laboratories (Leadership 2000) and cadet physical fitness testing (CAPM 52-18). In addition, the Cadet Leadership Officer will be responsible for holding Moral Leadership classes and seeing that discussion leader, recorder, and all participants receive the credit due them.
4.5 The Cadet Aerospace Officer assists the Group VI Aerospace Officer in directing the cadet aerospace program, to include: aerospace education instruction, review of subject matter with cadets, and aerospace education laboratories from the appropriate aerospace text.
4.6 The Cadet Operations Officer performs duties to include: preparation of operations plans for cadet activities, planning and coordinating cadet activities, directing cadet participation in these activities and in Flight 112 operations, and publication of unit directives.
4.7 The Cadet Communications Officer assists the Group VI Communications Officer in the performance of their duties, to include: operation of squadron net control stations, communications training, and communications supply. In addition, the Cadet Communications Officer will alert all qualified cadets for emergency services missions.
4.8 The Cadet Supply Officer assists in providing uniforms for new cadets and maintains the supply of bookstore uniform items and records of all uniforms and supplies. The Cadet Supply Officer will also maintain financial and inventory records for uniform and bookstore items.
4.9 The Cadet Public Affairs Officer conducts activities regarding Civil Air Patrol's relations to non-military organizations and groups, to include: public information, internal information, and community relations.
4.10 The Cadet Recruiting Officer is responsible for maintaining a steady supply of incoming recruits, and for orienting and counseling these recruits when they first arrive.
4.11 The Flight Commanders and Flight Sergeants will be responsible for instructing their cadets. Primarily this will consist of Leadership Laboratories and Physical Training, but will also include instruction in military bearing, customs and courtesies, and other topics at the discretion of the Flight Commander. They will also be responsible for seeing that all cadets in their flight are called and notified about upcoming events each week, preferably at least two days before these events take place. They are encouraged to appoint experienced cadets as element leaders in their flight to assist in these duties.
4.12 In addition to the positions listed above, there will be a Flight Cadet Advisory Council representative and an alternate representative. These representatives should be experienced cadets with a thorough knowledge of the program, and will be selected by the Cadet Commander.
5.1 All members must be well groomed and assure that their personal appearance and hygiene reflect well upon themselves and the Civil Air Patrol at all times.
5.2 Both Cadet and Senior Members will be in proper uniform at all times, in accordance with CAPM 39-1. Uniforms will be neat, clean, and ironed. No items will be carried in shirt pockets. Cadets will not mix uniform items with civilian clothing; i.e., wearing grade insignia on a backpack or T-shirt. Cadets not meeting these requirements will not, per CAPM 39-1, wear a uniform of any kind until the problem is resolved. Certain exceptions may be made, if the situation warrants it.
5.3 The Service Dress Uniform, or Blues Uniform, will be worn the first and third weeks of each month. The short-sleeve shirt will be worn. Ribbons will be worn the first and third weeks of each month. No service coats will be worn, regardless of weather conditions. Shoes or boots will be shined, and both pants and shirt will be clean and ironed.
5.4 The Battle Dress Uniform will be worn the second and fourth weeks of each month and, if appropriate, the fifth week. Cadets are strongly encouraged to purchase Flight 112 Covers. Boots will be shined, pants will be bloused, and both pants and shirt will be ironed.
5.5 Only the Flight 112 Commander and the Cadet Commander (with the authorization of the Flight 112 Commander) are authorized to change the uniform of the day.
6. Training
6.1 Innumerable training topics exist in Civil Air Patrol. A few of these include: customs and courtesies, followership, drill terms, wear of the uniform, command voice, organizational skills, how to teach, situational leadership. Staff are encouraged to use prewritten classes from the Instructional Training System binder.
6.2 The Cadet Leadership Officer, Flight Commanders, and Flight Sergeants are responsible for training the cadets and for having a monthly schedule planned in advance. Either the Flight Sergeants or the Flight Commanders may teach the classes. Cadet staff is encouraged to use the rotating Instructional Training System.
6.3 All cadets will be responsible for the information found in CAPM 39-1, CAPR 52-16, CAPP 151, AF MAN 36-2203, Leadership 2000, and Aerospace: The Flight of Discovery. Cadets will bring these manuals and all others they own to each meeting. Cadet staff will be expected to maintain a higher standard of competency.
6.4 Cadets will bring paper, and pens or pencils to each meeting, and will take notes during classes.
6.5 Cadets will be expected to progress through the cadet training program. Cadets are strongly encouraged to attend and participate in Flight, Group, Wing, and National activities, and are also encouraged to apply for scholarships through the chain of command.
6.6 Standards for progressing from one flight to another will be decided upon by the Cadet Commander and his/her cadet staff.
7. Awards
7.1 Awards are not designed to be won. An award is formal recognition of outstanding performance or capability. There are two kinds of awards: individual and unit.
7.2 Each year, the Flight will nominate at least one cadet officer and at least one cadet NCO for Officer of the Year and NCO of the Year, respectively. See CAPM 39-3 for further information regarding awards.
7.3 The Flight 112 Commander and Cadet Commander (with the authorization of the Flight 112 Commander) have the authority to bestow any awards they feel appropriate. Flight Commanders and Flight Sergeants are also encouraged to award their cadets; for instance, having an honor cadet each week.
8.1 Written and physical testing will be held the fourth week of every month. A list of tests needed will be turned in to the Senior Member Testing Officer one week before the tests will be taken.
8.2 It is the responsibility of the Testing Officer to ensure prompt correction of all tests passed. The tests should then be given to the Cadet Administration Officer for immediate filing.
8.3 Promotion boards are an essential part of the promotion process. They allow the cadet staff to examine the promoting cadet under stress and see how the cadet performs under pressure. Promotion boards are designed for evaluation purposes only. Because of the importance of progression through the cadet program, promotion boards take precedence over most other unit activities.
8.4 Promotion boards will be held the first week of each month. If a cadet can not attend that week, the Flight 112 staff is encouraged to hold a promotion board on an alternate date for that cadet, to ensure that the cadet has the opportunity to promote as quickly as possible.
8.5 The following staff members will sit in on cadet promotion boards, unless not present: the Flight 112 Commander, the Flight 112 Deputy Commander for Cadets, the Cadet Commander, the Cadet Deputy Commander, and the First Sergeant. Cadets will not sit in on the promotion board of a superior.
8.6 Promotion boards are required for each achievement giving an increase in grade. Cadet officers do not need promotion boards for achievement numbers 9, 11, 12, 13, 15, or 16.
8.7 Cadets will not be promoted unless they complete their promotion board to the satisfaction of the members of the board. If they pass, their CAPF 59-1, 59-2, or 59-3 will be signed as soon as possible, preferably the same night as the promotion board.
9.1 Members will be responsible for all items on the bulletin boards.
9.2 Cadets will stand at attention in passageways to allow staff members to pass.
9.3 Any items borrowed will be returned as soon as possible.
9.4 Cadets will stay in their designated area/classroom at all times, especially during Group VI meetings. Cadets will not disturb the Group meetings.
9.5 Cadets will clean the building, empty the garbage cans, and unplug appliances before leaving each night. The First Sergeant will be in charge of overseeing this procedure and will dismiss the cadets at the end of the night. Senior Members are responsible for locking the two outside doors and the gate prior to leaving the premise.
9.6 Members will attend each meeting on time, unless give notification through the chain of command beforehand. If late, cadets must explain the reason to their Flight Sergeant.
9.7 All cadets will maintain the highest standards of professionalism while at the meetings and activities. Hazing, horseplay, pranks, and other inappropriate behavior will not be tolerated.
9.8 Staff members will participate in all staff meetings, which should be announced at least one week beforehand. All staff members will be on time and prepared for the meeting at 1800 Hours, unless prior engagements interfere.
9.9 All members will be familiar with and follow the chain of command.
9.10 All members will know and act in accordance with the Honor Code, Oath, and Pledge of Duty written in Section 13.
10.1 Cadets will briskly and silently remove headgear three paces from a door, or when placing their foot on the bottom step prior to entering a building.
10.2 Cadets will salute all officers, senior or cadet, except when in formation.
10.3 Cadets will stand at attention when addressing or being addressed by a superior staff member, unless the staff member directs otherwise.
10.4 When asked a direct question, the answer will be clear, brief, and concise. Cadets will address officers as Sir or Ma'am and NCOs as Sergeant. The First Sergeant will be addressed as First Sergeant. Flight Commanders, when not officers or sergeants, will be addressed as Flight Commander. Flight Sergeants, when not sergeants, will be addressed as Flight Sergeant. All other cadets will be addressed as Cadet. The obsolete Flight Officer titles of Mr. or Ms. will not be used.
10.5 Cadets will not be seated in classrooms unless directed to do so or when on break. When directed to seat, cadets will sit at seats attention until otherwise directed.
10.6 During classes, cadets will come to seats attention when answering or asking any questions.
11. Administration
11.1 All reports and correspondence will be typed neatly with correct grammar and punctuation before being turned in.
11.2 The Cadet Administration Officer will be responsible for updating and maintaining cadet personnel records ("201 files"). The Cadet Administration Officer will periodically check with all cadets to ensure that no records are missing. It is the individual cadet's responsibility to inform the Cadet Administration Officer when his/her file needs updating.
11.3 CAPF 2a's will be completed by the Cadet Administration Officer. It is the responsibility of the individual cadets to inform the Cadet Administration Officer that they are eligible for an award.
11.4 All written reports or other assignments will be completed by the assigned due date. Failure to complete assigned tasks in a timely manner will result in disciplinary action.
11.5 Cadets will not communicate with outside agencies about CAP related issues without approval of the Flight 112 Commander.
11.6 CAPF 37s will be completed and placed in each cadet's personnel file ("201 file") prior to any uniform items being issued to the cadet.
12. Discipline
12.1 Any member who violates the policies in this SOP or any other policies issued by higher headquarters (including regulations and manuals) will be subject to disciplinary action. Disciplinary actions will be handled in the following series of steps:
a) Oral reprimand
b) Meeting with the Cadet Commander
c) Written reprimand placed in cadet's personnel file ("201 file")
d) Suspension or demotion
e) Termination of CAP membership
12.2 The level of disciplinary action taken will be decided by the violator's superior.
12.3 Any personnel who commit crimes while at CAP meetings or activities may face criminal charges as well as termination from CAP.
12.4 Any cadet faced with disciplinary action has seven days to meet with the Flight 112 Commander to appeal the action. This rule will not supersede policies from higher headquarters. This policy applies to written reprimands only.
12.5 If disciplinary action is to be demotion or termination of membership, the appropriate procedures in CAPR 35-3, CAPM 39-2, or CAPR 52-16 will be followed.
13. Memory Work
13.1 The Cadet Oath: I pledge that I will serve faithfully in the Civil Air Patrol Cadet Program, and that I will attend meeting regularly, participate actively in unit activities, obey my officers, wear my uniform properly, and to advance my education and training rapidly to prepare myself to be of service to my community, state, and nation.
13.2 The Cadet Honor Code: On my honor as a Civil Air Patrol Cadet of the California Wing, I will not lie, cheat, steal, or commit any act of intentional dishonesty, or tolerate those who do.
13.3 The Definition of Leadership: The art of influencing and directing people in a way that will win their obedience, confidence, respect, and loyal cooperation in achieving a common objective.
13.4 Definition of Military Discipline: That mental attitude and state of training which renders obedience instinctive under all conditions. It is founded upon respect for and loyalty to properly constituted authority.
13.5 The Value of Drill and Ceremonies: On the drill field the individual learns to participate as a member of a team, to appreciate the need for discipline; that is, to respond to authority, to follow order promptly and precisely, and to recognize the effects of their actions on the group as a whole. Learning to follow is the beginning of leadership.
13.6 Pledge of Duty: I hereby pledge upon my honor, self worth, and value as a member of the Civil Air Patrol that I will serve this unit to the best of my ability, that I will always act in and towards the betterment of the unit, to maintain a professional and positive attitude and appearance, and to serve the unit before myself.
13.7 The Civil Air Patrol Motto: Semper Vigilans - Always Vigilant - reflects the ever-ready status of the Civil Air Patrol. It means that every member, cadet and senior, must be prepared to respond effectively to any situation.
13.8 The Principles of Followership: Customs and Courtesies, Respect for Authority, Attitude, Integrity, Discipline, and Listening.
13.9 The Three Missions of Civil Air Patrol: Aerospace Education, Cadet Programs, Emergency Services.
14. Chain of Command
14.1 The Chain of Command consists of the following positions. Members are responsible for knowing both the positions and the people holding these positions. Due to possible changes of the Chain of Command, members are advised to use pencil when filling in the names.
Commander in Chief The Honorable _____________________
Secretary of Defensenbsp The Honorable _____________________
Secretary of the Air Force The Honorable _____________________
Chairman, Joint Chiefs of Staff _____________________
Chief of Staff, USAF _____________________
Commander, Air Education and Training Command _____________________
Commander, Air University _____________________
National Commander, CAP _____________________
Commander, USAF-CAP _____________________
Commander, Pacific Region _____________________
Commander, California Wing _____________________
Commander, Group VI _____________________
Commander, Flight 112 _____________________
Deputy Commander, Flight 112 _____________________
Cadet Commander _____________________
Cadet Deputy Commander _____________________
First Sergeant _____________________
Flight Commander _____________________
Flight Sergeant _____________________
Element Leader _____________________
Cadet Administration Officer _____________________
Cadet Leadership Officer _____________________
Cadet Aerospace Officer _____________________
Cadet Operations Officer _____________________
Cadet Communications Officer _____________________
Cadet Supply Officer _____________________
Cadet Public Affairs Officer _____________________
Cadet Recruiting Officer _____________________
Cadet Advisory Council Representative _____________________
Cadet Advisory Council Alternate Rep _____________________